Patent Administrator

Patent Administrator – Bristol

Our client is a highly respected intellectual property practice with an outstanding reputation for advising innovative businesses across a wide range of technical and scientific sectors. Known for its collaborative culture and commitment to developing its people, the firm offers a supportive environment where professional growth is actively encouraged, making it an excellent destination for ambitious IP professionals.

An exciting opportunity has arisen for a Patent Administrator/IP Paralegal to join the firm’s growing support team. Working closely with Patent Attorneys and Technical Assistants, you will play a key role in the management of UK, European and international patent portfolios, ensuring deadlines are met and clients receive an exceptional level of service. This position offers a varied workload, exposure to high-quality matters and genuine long-term career prospects.

Key Responsibilities

• Providing administrative and case management support to Patent Attorneys and Technical Assistants
• Managing IP records and monitoring official, client and internal deadlines
• Preparing and checking documentation for UK, European and international patent filings
• Drafting standard correspondence and preparing client reporting letters
• Liaising with overseas associates and official bodies
• Handling recordals including assignments, mergers and licences
• Preparing patent portfolio reports and status updates
• Managing billing processes and monitoring outstanding costs
• Using client-specific systems to receive instructions, report progress and submit invoices
• Supporting the wider team with the smooth running of client portfolios

Requirements

• Previous experience within Patent Administration or an IP Paralegal position
• CIPA Patent Administrators Certificate would be advantageous, although not essential
• Excellent organisational skills with the ability to manage multiple deadlines
• High levels of accuracy and attention to detail
• Strong written and verbal communication skills
• Ability to work independently while contributing positively to a collaborative team environment
• Good working knowledge of Microsoft Office
• A proactive, flexible and positive approach to work
• A minimum of two A Levels (or equivalent), with a degree being beneficial

What’s on Offer?

• Competitive salary and attractive benefits package
• Hybrid and flexible working arrangements
• Structured training and ongoing professional development
• Genuine long-term progression opportunities
• A supportive and collaborative working culture
• The opportunity to work with a diverse and innovative international client base

This is an excellent opportunity for an experienced Patent Administrator or IP Paralegal looking to join a highly regarded IP practice where they can continue to develop their career within a supportive and forward-thinking environment.

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