Legal Receptionist

Legal Receptionist

One of our most highly regarded US law firm clients is seeking a client focused and an immaculately presented Legal Receptionist on a full time, permanent basis.  The reception team consists of 5 receptionists who are the face of the firm, being the first people that everyone including clients interacts with on arrival.

• Salary to £43,000
• Shift pattern of 8am to 4pm / 9am to 5pm / 10am to 6pm and the very occasional 12pm to 8pm
• Exceptional employee benefits
• 33 days annual leave plus bank holidays
• Stunning, state of the art offices near Liverpool Street / Fenchurch Street

Key Responsibilities of the Legal Receptionist:

• Manage a busy front desk and coordinate 21 meeting rooms, ensuring smooth operation of all bookings and events
• Handle all switchboard calls promptly, efficiently, and courteously
• Book and administer all future reservations, events, and same-day meeting requests using the EMS computerised room booking system
• Support internal and client event bookings, liaising across departments to ensure seamless service
• Manage allocation of security passes for new joiners and visitors
• Assist with invoice preparation and submission via Chrome River
• Coordinate with Hospitality for all catering, refreshments, and event support
• Prepare for the arrival of overseas visitors, ensuring their office space and security passes are ready upon arrival

Skills & Requirements of the Legal Receptionist:

• 2 years’ + experience in a similar role from a law firm
• A genuine commitment to delivering exceptional client care
• Flexible approach to working hours
• Experience using computerised room booking system is preferred