Facilities Administrative Assistant

Facilities Administrative Assistant

Our client, a prestigious UK Law Firm are seeking a new Facilities Administrative Assistant to join their team on a permanent basis, they will play a key role in supporting the day-to-day operations of the London office.

What’s On Offer:

• Competitive salary
• 5 days a week in office
• Hours 8:00 am – 6:00 pm 
• Employee benefits inc. 25 days annual leave, medical insurance, regular team event

Facilities Administrative Assistant– What You’ll Be Doing:

• Respond, action, and monitor all Facilities Helpdesk enquiries (email, Teams messages & calls) and assign tasks to the relevant departments.
• Setting up furniture and equipment configurations of all client meeting rooms and events.
• The main contact for London staff regarding faults, failures, spills leaks etc and co-ordinate the right resources to fix and resolve issues.
• Drafting and completion of Facilities Helpdesk email communications.
• Daily communication with on-site M&E engineer & other sub-contractors.
• Ordering of office supplies and Iiaising with associated suppliers.
• Conduct daily status, cleanliness and supply checks of facilities areas and ensuring daily floor walks are completed.
• Assist the Facilities Helpdesk and Accounts Manager with internal office moves and associated communications.
• Processing invoices, creating PO’s and credit card expenses using the firm’s account management software.

Facilities Administrative Assistant – What We’re Looking For:

• Facilities experience in a law firm or professional services environment
• Experience coordinating and preparing meeting rooms for events and functions
• Good knowledge of Microsoft Office (Word and Excel)